No Show Policy
The No Show policy applies to undergraduate-level courses. The No Show policy does not apply to course levels such as Basic Education, Continuing Education, and Non-Credit.
Students are responsible for officially dropping from classes they do not intend to begin. Any student not participating in the first day of an undergraduate level class will be administratively withdrawn from the class. A student who is reported as a no show (see definitions by modality located in the No Show Procedure) will be administratively withdrawn from the course receiving a grade of WN (withdrawal non-attendance). At least one attempt will be made to contact the student before withdrawing them from the class. Students who are reported as “no shows” will be processed as first day withdrawals according to WTCS guidelines. The College will adhere to all financial aid and Direct Loan guidelines as outlined in the Federal Student Aid Handbook and 34 CFR § 668.21. The College will also follow any applicable guidelines from the Department of Veterans Affairs (38 CFR 21.4203) and Wisconsin TCS 10.08.
The Department of Education requires accurate and timely reporting of students who have either never attended (no show) or the last date of attendance for those students who stop attending courses. This is a reporting requirement outlined in the regulations for awarding and disbursing federal financial aid and veteran’s benefits. The following process provides for accurate and timely reporting of the required information.
Many classes have waitlists. The No Show Policy will allow students who are not intending to complete the course to be withdrawn. This process may provide that unused seats may be offered to the next student on the waitlist (pending approval by the appropriate Academic Dean).
No Show Procedure
When an individual student does not attend an initial class meeting (refer to definitions by modality below), the instructor should send an email to noshow@morainepark.edu indicating that the student did not attend. The instructor should include the student’s name, student ID (N number) and course reference number (CRN) in the email.
Upon receipt of a no show notification, Student Records will contact student to their information on record in the ERP informing them that they will be withdrawn in 24 hours if they do not respond. The instructor will be copied on the communication. If the student responds to Student Records and instructor with their intentions indicating they want to stay in class, nothing additional will be processed. If the student does not attend after indicating they wish to stay in the class, the instructor will inform Student Records.
In the event that the student does not respond or indicates they want to be withdrawn, Student Records will process the withdrawal. A student who is reported as a no show will be administratively withdrawn from the course receiving a grade of WN (withdrawal non-attendance) with a registration status of EN (no show). The grade of WN (withdrawal non-attendance) does not count in a student’s grade point average (GPA) calculation. Students who are reported as “no shows” will be processed as first day withdrawals according to WTCS guidelines. The College will adhere to all financial aid and Direct Loan guidelines as outlined in the Federal Student Aid Handbook and 34 CFR § 668.21. The College will also adhere to any applicable guidelines from the Department of Veterans Affairs (38 CFR 21.4203) and Wisconsin TCS 10.08.
The student will be notified in writing that the withdrawal has been processed. Staff will then contact the waitlist for that course (if applicable and approved by the Academic Dean).
No Show Definitions by Modality
Lecture Courses: A student who fails to attend the first class or contact the instructor during the first full week (seven calendar days) of classes.
Online Courses: A student who fails to post on a discussion board, turn in an assignment, communicate with the instructor or perform an academically-related activity prior to the seventh calendar day of a semester. Note that logging into Canvas but not posting or participating does not constitute attendance according to the Department of Education.
Hybrid Courses: A student who fails to attend the first class, contact the instructor or perform an academically-related activity (see No Show – Online Courses) prior to the seventh calendar day of a semester.
Self-Paced Courses: A student who fails to complete the course orientation or submit at least one (1) assignment.