Student Gifts and Awards

Student Gifts and Awards Policy

This policy applies to all student funded events where prizes are awarded, or gift cards/certificates are given, and to the awarding of gift cards by business units within the College. The intent of this policy is to provide clear guidelines regarding the awarding of prizes, gift cards and certificates, used as incentives for participation or attendance, or as tokens of accomplishment or achievement.

This policy provides clarification regarding the eligibility to award and receive prizes, gift cards and certificates.

  1. All students are eligible to win prizes, students are defined as any individual registered for a course and/or program at MPTC (Moraine Park Technical College), including Boot Camps, ELL (English Language Learner), Adult Education and LFI (Learning for Independence). Prizes for students in Boot Camps, ELL, Adult Education and LFI may be funded from a different source as they are non-student fee paying instructional activities.
  2. College employees may participate in student events (unless noted otherwise) but are not eligible to win prizes at student events unless they are an enrolled student paying the student activity fee.
  3. Campus walkers and members of the public are not eligible for prizes or gift cards/certificates. These groups may attend events but will be required to pay the advertised fee if wishing to have food.

Student Gifts and Awards Procedure

This procedure supports the Student Gifts and Prizes Policy and outlines the procedural steps required for fiscal handing of these gifts and prizes. 

Gift cards/certificates and prizes won at Student Events are awarded at the event. Prizes for online events are always digital gift cards and sent via email.  

Gift Card/Certificates or Individual Items Valued at $100 or More: 

  1. For any gift card/certificate the student must complete the Taxable Prize/Award/Gift Form. The Student Life Specialist will forward the form to the Financial Services Office for the proper reporting. Forms must be submitted by January 10, for the prior year for tax purposes. 

  2. This form collects required information to report to the IRS for the taxable portion of prizes or awards/gifts paid for with college resources and given to students.

  3. One form must be completed and submitted for each recipient. Submit completed forms to the Financial Services Office,  Attention: Finance Assistant for students. 

  4. Any Club that awards a gift or prize of $100 or more, for an individual item, will also be required to provide the student with the Taxable Prize//Award/Gift Form and follow the procedure outlined.